Job Postings
NCMGMA Job Posting #3798

Position Title: Assistant Administrator

 

Organization: Coastal Carolina Surgical Associates, P.A.

Location: Wilmington, NC

Job Description:
Manages front office (administrative) as well as carries out work projects assigned by CEO relative to practice operations on a daily basis. Assumes management responsibility in CEO’s absence.

Job Duties:

  • Work with CEO to establish and communicate written and oral policies and procedures for administrative operations and workflows.
  • Orient, train, and directly supervise switchboard, medical records, and receptionist staff. Ensure employees are cross-trained.
  • Assist CEO in day-to-day operations including calling appropriate repair personnel for building, heating and air, telephone, and computer problems.
  • Ensure that office has appropriate janitorial, kitchen, and office supplies on hand.
  • Serve as administrator “super-user” of practice management software.
  • Compile data and prepare monthly physician productivity reports.
  • Review invoices and receiving reports/packing slips when received for accuracy. Contact vendors with discrepancies.
  • Maintain employee records on a confidential basis, including resumes, employment history, salary history, sick and vacation leave.
  • Prepare payroll for processing by accounting firm.
  • Administer new employee orientations and employee benefits
  • Work with CEO to handle internal and external complaints regarding administrative issues.
  • Assist with new physician/mid-level credentialing when necessary and periodic revalidations.
  • Communicate problems to those in a position to solve them and solutions to those in a position to implement them.
  • Support the practice’s primary business of practicing medicine by producing an administrative staff which is dedicated to a patient-service organization.
  • Perform other duties and special projects as assigned by CEO and physicians.
  • Responsible for administrative staff. Reports to CEO and physicians.

Requirements:
High school graduate required. Associates or Bachelor’s degree preferred. Previous medical office experience highly desired. Management experience desired. Ability to communicate clearly by telephone, in person, and in writing.

Salary/Benefits:
Negotiable based on experience.

Please Respond to:
Tessa Wolfarth at twolfarth@coastalsurgery.com.

 
North Carolina
Medical Group Management Association
1300 Baxter St., Ste. 360
Charlotte, NC 28204
704-365-0565
800-753-6462 (toll free)
www.ncmgm.org
info@ncmgm.org
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